Credit Settlement / City Ledger Accounts

Overview

A City Ledger Account is used to manage credit transactions for companies, travel agents, corporate clients, or individual guests who are approved for direct billing.

The city ledger may include:

• Corporate direct billing accounts

• Credit card settlement accounts

• Travel agent accounts

• Outstanding balances of past guests (e.g., restaurant or accommodation dues)

When a bill is posted to a company or approved account, it is treated as a credit transaction. The balance remains in the city ledger until payment is received. Once payment is made by the guest or company, the amount is posted against the respective city ledger account, and the outstanding charges are reconciled (mapped).

Creating a City Ledger Account

Navigation Path

1. Open Ozone.

2. Click on Property Name.

3. Select Switch to back.

Step 1: Create a New Account

4. Go to Master.

5. Select Account.

6. Click on Add New Account.

7. Enter the Account Name: Enter the company or client name.
8. Contact Person: Name of the authorized contact person.
9. Opening Balance:

    Enter the opening balance if applicable.
    Ensure the correct selection of Dr. (Debit) or Cr. (Credit) is made.

10. Make sure to select the City ledger.
11. Save the updates.



Credit Configuration

• Manage Credit Limit:
  Set the approved credit limit for the account to control bill postings.

Account Type Selection

• City Ledger:
  Enable this option to use the account for credit settlement and direct billing.

• Supplier:
  Select this option if the account will be used as a vendor account for managing inventory transactions such as:
  
  Purchase Orders
  Goods Receipt Notes
  
  

Security Settings

• PIN:
  Configure a PIN if the account will be used as a settlement mode during billing.

Personal / Company Information

Enter complete company details including:

• Address

• Email Address

• Registration Number

• City

• State

• Any other relevant information

Save the account after entering all required information.

Posting a Credit Settlement to a City Ledger Account

Step 2: Select Order Type

1. Click on Order Summary and choose the appropriate order type as required.

Step 3: Enter Order Information

2. Fill in all necessary order details.

Step 4: Add Order Items

3. Add the required items to the order.
4. click Save to confirm.

Step 5: Access Order Summary

5. Go to Order Summary.
6. Select the relevant order, and click Settle.

Step 6: Select Credit Settlement

7. Choose Credit as the settlement mode.

8. Select the appropriate City Ledger Account to post the transaction.

   The amount will now be transferred to the selected city ledger account as a credit transaction.