How to print Group Invoice or Receipt

To print a Group Invoice, Group Receipt, or to send an invoice to a group, follow the steps below:

Printing or Sending a Group Invoice

Step 1: Navigate to Reservations

1. Log in to your PMS account and click on the Reservation or Stay view tab.
   
   
   

Step 2: Select the Group Reservation

2. In the Reservations or Stay view section, locate and select the required group reservation.

3. Click on the Print/Send button.

Step 3: Choose the Required Option

4. You will be presented with two options: Print and Send.

Print Option

5. Click on Print to generate an invoice.
   
   
   

6. You can choose to print the invoice for a single room or for the entire group.

7. To print a Group Invoice, select the Group option and click on Print.
   
   
   

Send Option

8. Click on Send to email the invoice.
   
   
   

9. You can choose to send the invoice for a single room or for the entire group.

10.  A dialog box will open where you can enter the guest’s email address.

11. Click on Send to email the invoice successfully.
    
    

Printing or Sending a Group Receipt

Step 1: Edit the Group Reservation

1. In the PMS, locate and select the group reservation you want to manage.

2. Click on Edit Reservation.
   
   
   

Step 2: Access Folio Operations

3. Within the reservation details, navigate to the Folio Operations section.

4. Click on the Print/Send button.

5. Select Print Group Proforma to generate the payment receipt for the group reservation.
   
   

Note: The group receipt will only be printed if payment has been collected for the reservation. If no payment has been recorded, the system will display the message “No receipt to print.”

Following these steps ensures smooth printing or emailing of group invoices and receipts while maintaining accurate documentation within System.