How Guest Advance is Posted and Settled in Tally from Absolute?

Step 1 — Advance Received (Before Check-in)

When a guest pays before arrival, it is recorded as an Advance.

Tally Entry (Receipt Voucher):
Debit → Payment Mode (Cash/Bank/UPI/Card)
Credit → Advance From Guest

? The Folio Number is saved as the reference so it can be settled later.

Step 2 — Guest Check-in (Advance Adjustment)

At check-in, the advance is automatically adjusted.

Tally Entry (Journal Voucher):
Debit → Advance From Guest
Credit → Guest Ledger

? The same Folio Number appears as Against Reference, confirming settlement.

Step 3 — Final Bill Posting

Room charges, extra charges, and taxes are posted after checkout.

Tally Entry (Sales Voucher):
Debit → Guest Ledger
Credit → Sales & Tax Ledgers

? The same Folio Number continues for tracking the full transaction cycle.

Why “Advance From Guest” Ledger is Mandatory?

Advance and billing dates are different.

So accounting must follow:

Advance (Liability) → Adjustment → Revenue

Because of this, advance cannot be posted directly to Guest Ledger.

Simple Flow

Advance Received → Stored as Liability
Check-in → Moved to Guest Ledger
Final Bill → Adjusted against Sale