What is Folio Transfer / Balance Transfer and How it is Settled in Tally Accounting?

What is Balance Transfer?

A Balance Transfer in eZee Absolute refers to moving the financial balance (such as room charges, taxes, or payments) from one folio to another folio.

This means the bill remains the same — only the guest responsible for the payment or charges changes.

Example

Guest 1 Bill = ₹2,800
Guest 2 Bill = ₹3,920

Payment of ₹6,720 posted under Guest 1.

Now:

• Guest 1 → Excess payment ₹3,920

• Guest 2 → Pending ₹3,920

The user Balance transfers ₹3,920 from Guest 1 to Guest 2.

Accounting Entries in Tally

1) Sales Entry — Guest 1

Guest 1 A/c Dr ₹6,720
 To Balance Transfer A/c ₹3,920
 To Room Sales A/c ₹2,800

(Excess amount separated)

2) Sales Entry — Guest 2

Guest 2 A/c Dr ₹3,920
 To Room Sales A/c ₹3,920

3) Receipt Entry

Cash/Bank A/c Dr ₹6,720
 To Guest 1 A/c ₹6,720

(The payment was received from Guest 1)

4) Transfer Settlement Entry

Balance Transfer A/c Dr ₹3,920
 To Guest 2 A/c ₹3,920

(The payment is adjusted to the correct guest)

Final Result