How to create a company/city Ledger account in eZee Absolute?

Modified on Fri, 14 Feb at 5:51 PM

Company/City ledger:  In eZee Absolute, a Company or City Ledger account is utilized to manage transactions where a company books accommodations, and the payment is settled at a later date. This process involves transferring the guest's folio charges to the company's ledger account. 



How to access: In Order to create a Company/City Ledger refer to the below steps and video.


To set up such Company/City Ledger account, follow these detailed steps:

  1. Navigate to the Company Database:

    • Login to you eZee absolute account
      Click on the three horizontal lines (≡) located at the top-left corner of the dashboard to open the main menu.
    • From the menu, select 'Cashiering'.
    • Within the 'Cashiering' section, choose 'Company Database'.
  2. Add a New Company:

    • In the 'Company Database' page, click on the 'Add Company' button to create a new ledger account.


  3. Enter Company Details:
    • A form will appear prompting you to fill in the company's information. Provide accurate details such as 
    • Company Name
    • Address
    • Contact Information (phone number, email address)
    • Registration Number
    • Credit Limit (if applicable)
    • Other Relevant Information
  4. Optional: Exclude from City Ledger:
    • If the company you're adding is a vendor and you prefer not to include them in the city ledger or company list, there's an option labeled 'Don't count in city ledger, Consider only for stock purchase'.
    • By selecting this option, the company will be categorized as a vendor, allowing you to utilize it in expense vouchers without affecting the city ledger.
  5. Save the Company Profile:
    • After entering all necessary information and configuring settings, click the 'Save' button to finalize the creation of the company ledger account.
  6. Configure User Privileges:
    Ensure that the user account you're operating has the necessary permissions to add a company. To verify or modify these privileges:
    • Go to 'Configuration'.
    • Select 'User' and then choose the specific user account.
    • Click on 'Edit User' and go to 'Privileges'.
    • Under the 'Front Office' section, confirm that the 'Add company' privilege is enabled.



Related Question:

  1. How to create/activate a Travel Agent in eZee Absolute?

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